Employer: Terre des hommes Foundation Child Relief
We are looking for our delegation in Iraq for a Logistics Base Manager
Start date of post: ASAP
Duration : 3 months, renewable
Swiss salaried contract 2’950 CHF (~2’550 €) < > 4’300 CHF (~3’700 €) net /month according to experience x 13, Holidays: 25 days per year. Local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.
Tdh-Lausanne is currently implementing a large-scale emergency program throughout the country in Ninewa, Salah ah-din and Kirkuk governorates with activities held in frontline and second line.
The recent growth of Terre des hommes in Iraq led to the creation of this new position.
Main responsibilities :
This position is an expatriate position.
The Log PM will supervise the Logistics team of the base.
The purpose of the position is to supervise all logistic activities regarding the projects and Tdh Tal Afar base:
Management of the fleet of vehicles / equipment
Stock and assets Management
Procurement – supply
Management of office and guest houses contracts and functioning
Participation in security management- Procurement – supply
Function details :
Management of the fleet of vehicles/equipment
Organize the allocation and provision of the vehicles/equipment
Identify the requirements and choose the suppliers
Provide training in the handling of equipment and develop operating procedures
Ensure a proper follow up of movement and fuel is in place (log book, monthly fuel follow up, etc.)
Monitor the additional equipment required and advise on the purchase
Ensure that the preventive and curative maintenance of vehicles is done
Diagnose breakdowns and organize the repairs
Install the equipment and maintain it
Implement the monitoring tools
Procurement – supply – Transport of goods
Handle orders and service contracts according to the established rules
Together with the Logistics Coordinator and the Logistics Officer, organize the different stages in purchasing goods and services: orders, tracking, taking delivery, any customs clearance, conformity checks and budget check
Ensure purchasing logistics procedures are followed
Choose the methods of transporting and packaging the merchandise
Schedule shipments and track them up to their final destination
Organise the local transport
Choose the storage site and its layout plan
Ensure the flow of merchandise is organized
Take delivery of the merchandise and check the quality & quantity
See to the physical management of the stock and in particular, attend to phytosanitary measures and expiry dates if needed
Monitor the stock list and implement the relevant tools (stock cards, bin cards etc..)
Equipment and accessories management
Identification, registration and labeling of all the equipment.
Follow up and update of the equipment and accessories’ list
Management of office and guest houses contracts and functioning
Handle rental contracts for all premises
Handle contracts linked to utilities of the premises (water, electricity, etc)
Ensure adequate and required equipment/furniture are in place and functioning
Ensure follow up and supply of office supplies
Organize various maintenance and repairs if needed
Adhere strictly to Tdh and country security rules
Participate in the elaboration and updating of the country security plan and guidelines
Hold security briefings
Ensure that safety equipment is present, up-to-date and in compliance in the different office, guest houses and project locations.
Coordination and General support
Organize travels in the framework of the projects (planning, vehicles, tracking movements, escort, etc.)
Provide team members with the information necessary for the successful implementation of the projects
Make suggestions and participate in the development of new tools in his/her field of activity
Create strategies to improve the support for the programs in the intervention zone
Provide appropriate training, mentoring, coaching and capacity building of the team under her/his responsibility
Organize team meetings and provide weekly program update and staff planning
Follow up daily worker staff attendances, and provide weekly attendance sheets to admin department to facilitate payroll process
Ensure regular feedback to the staff under her/his responsibility and appraisal process when needed
Support disciplinary measures application if needed
Adhere to and enforce current budget guidelines and the budget
Write the monthly reports with analysis of the results
Write logistics section of donor reports and Tdh annual report
Strategy and Policy
Together with the Logistics Coordinator and the Project Managers, contribute to drawing up and implementing intervention strategies with relation to project teams
Agree to comply with Tdh Code of Conduct and promote Child Safeguarding policy.
Report serious cases of abuse on children that she/he would be aware of in Tdh’s intervention locations. Strict confidentiality must be respected.
Adhere to and enforce current administrative and logistical regulations and procedures
Work in close collaboration with wash and protection projects and departments
Child Safeguarding Policy
Raising awareness within the Foundation on violence against children.
Providing guidance to employees and others and defining expectations when it comes to preventing, raising, denouncing and responding to issues of child abuse.
Reducing the risk of child abuse by selectively recruiting employees and others.
Reducing the risk of child abuse by developing a culture of open and informed leadership within the organization and in our work with children.
Professional diploma or university degree is a Logistics field (supply, IT, mechanic…)
At least 2 years’ experience in a similar position
Advance IT knowledge (hardware and software, Microsoft Office, Internet)
Previous experience with an NGO is mandatory
Previous experience in emergency response is appreciated
Required qualities: organized, sense of human relations, diplomacy, communication skills
Desirable: proactive, autonomous, rigorous, analytical, willingness and motivation to work in an international and intercultural context
Fluent in English (written and spoken)
Knowledge of Arabic is an asset.
Knowledge of the Iraq/Syrian context would be a distinct advantage
Please apply on our website : https://tdh.luceosolutions.com/recrute/fo_annonce_voir.php?id=927&idpart…
We will only consider complete online applications corresponding to the required profile. Your application must include a complete CV and a covering letter.
If you are not shortlisted, your file will be destroyed by us, according to the rules on data protection.
If you face difficulties in applying online, please contact our HR department: email@example.com
Terre des hommes provides equal working conditions for men and women. Furthermore, for candidates with equivalent qualifications and for positions with responsibilities, applications from women are strongly encouraged.
The recruitment and selection procedures of Terre des hommes reflect our commitment for child security and protection.