Employer: United Nations (DPKO)
Deadline: 15 February 2017
Job Opening Number: 17-Human Resources-FMADPKO-73830-F-Juba (M)
This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
Org. Setting and Reporting
This position is located within United Nations Mission in South Sudan (UNMISS). The Administrative Officer (Welfare) will be based in Juba and reports to the Chief General Services.
Within delegated authority and reporting to the Chief General Services Section, the Administrative Officer (Welfare) shall be responsible for the following:
•Design, develop, implement and manage projects/programmes to improve the living and working conditions of staff members and create an environment that enables staff members to achieve the right work/life balance.
•Promote the creation of a caring environment where staff members genuinely feel that their well-being is given due importance.
•Spearhead staff welfare activities in the Mission through Welfare Committees, pro-actively solicit views of constituents and organize welfare activities of interest to the constituents. In this regard, promote the creation of a culture where staff members are encouraged to actively participate in welfare activities and contribute towards the well-being of the communities they live in.
•Ensure that welfare activities are conducted in accordance with DPKO Policy Directive on Welfare and recreation (Ref. 2007.6, dated 30 April 2007) and DPKO Standard Operating Procedure on Welfare and Recreation (ref.2007.5), as well as Mission-specific Standard Operating Procedure and guidelines.
•Draw up a well-balanced Annual Welfare & Recreation Work Plan for all Mission locations and follow up on the implementation of the plan.
•Work with the relevant stakeholders and ensure that facilities are made available for welfare activities and ensure their on-going upkeep and maintenance.
•Manage the concessions given out (e.g., PX, Cafeterias, Commercial Internet Service, etc.) and ensure that they meet performance expectations. Also, ensure that contributions from these concessions are accurately determined and collected in a timely manner.
•Ensure that welfare funds including budget allocations, funds generated from operation of concessions and welfare activities, are managed in accordance with sound financial management principles, UN Financial Regulations and Rules and Mission guidelines.
•Take the lead in procurement of welfare goods and services, including developing scopes of work, specifications and technical evaluation of bids. Coordinate logistics and delivery of welfare equipment and supplies to field locations.
•Create and maintain a web-site on the Mission intranet to publish schedule of welfare activities, articles on personal well-being and matters of topical interest.
•Work closely with Welfare Officers of T/PCCs and provide technical support and advice, as necessary.
•Coach, mentor and develop the Welfare Unit staff and provide them the necessary guidance and leadership
Professionalism: Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be
“clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Judgement/decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.
Advanced university degree (Master’s degree or equivalent), preferably in management, public or business administration, or a related area. A first level university degree with an additional two (2) years of experience may be accepted in lieu of the advanced university degree.
At least seven (7) years of progressively responsible experience in administration/ logistics/bugetting/procurement/service delivery or supply chain management in an international or large scale organization is necessary. Excellent organizational, communication and computer skills; experience in organizing conferences, corporate events or management of leisure facilities will be highly desirable; knowledge of the UN rules and regulations, and working experience in a United Nations field mission or other similar operation will be an advantage.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.
L’évaluation des candidats qualifiés peut inclure une entrevue informelle.